Privacy Policy

This privacy policy sets out how WebBased Ltd uses and protects any information that you give us when you use this website.

WebBased Ltd is committed to ensuring that your privacy is protected, we are committed to the General Data Protection Regulations (GDPR). Should we ask you to provide information by which you can be identified when using this website, it will only be used in accordance with this privacy statement.

This policy is effective from 25 May 2018.


Your Rights

We ensure that you are completely in control of your personal information

You have the right to:

To access any of your rights please contact us.


Who are we

WebBased Ltd is a UK Company that builds software systems for Local Authorities, Schools, Trusts and similar organisations. The systems we build support Continuous Professional Development, e-Learning, Service Trading and Communications.
We are owned by TheKey a UK Company that publishes information for Education leaders.


What doesn’t this policy cover.

If you are a customer of WebBased Ltd there is a specific Privacy Policy relating to the provision of our services (WebBased Ltd as your Data Processor) that you can access via the support hub, our support agents or email us.


What we collect

We may collect the following information:


What we do with the information we gather

We use your personal information to understand your needs and provide you and other users with a better service, this includes:

We also use it for business, regulatory and legal purposes, such as:


How long do we keep your information?

Whenever you give us your personal information we’ll explain how long we’ll hold it for.

We follow these key principles:


Processing your information

We have to have a valid reason to use your personal information. It’s called the “lawful basis of processing” when you give us your information we will clearly explain which lawful basis we are using that information for and how you can access your rights.
We will only process your information where we have consent or we have another lawful reason for using it. These reasons include where we:



The security of your personal information is important to us, we are committed to ensuring that your information is protected. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We make no warranties as it is impossible to guarantee absolute security.


Data location and sharing.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Website behaviour data is collected by Google Analytics (see cookies) we only use the data in aggregated and anonymous views. We only store your data on our systems based in the United Kingdom and our data back ups are fully encrypted.


How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. The data from these cookies helps us analyse our webpage traffic and improve our visitors’ experience. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.


Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


Complaints Procedure

If you have a complaint or believe that any information we are holding on you is incorrect or incomplete, please contact us. We will deal with your request as a matter of urgency.

Thank you for your trust.