Privacy Policy

This privacy policy sets out how WebBased Ltd uses and protects any information that you give us when you use this website.

WebBased Ltd is committed to ensuring that your privacy is protected, we are committed to the General Data Protection Regulations (GDPR). Should we ask you to provide information by which you can be identified when using this website, it will only be used in accordance with this privacy statement.


This policy is effective from 25 May 2018.


Your Rights

We ensure that you are completely in control of your personal information

You have the right to:

  • Be informed about the information we hold about you, and how its used
  • To request a copy of your information
  • To correct any information that’s wrong
  • To delete the data we hold (in most circumstances)
  • To change your mind, and ask us to stop using your information.
    such as; unsubscribing from any marketing emails
  • To move your information (in most circumstances)
  • To object about the processing
  • You also have rights in relation to automated decision making and profiling (but we don’t do that)

To access any of your rights please contact us.


Who are we

WebBased Ltd is a UK Company that builds software systems for Local Authorities, Schools, Trusts and similar organisations. The systems we build support Continuous Professional Development, e-Learning, Service Trading and Communications.

What doesn’t this policy cover.

If you are a customer of WebBased Ltd there is a specific Privacy Policy relating to the provision of our services (WebBased Ltd as your Data Processor) that you can access via the support hub, our support agents or email us.


What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • website traffic information, including your ip address and device used
  • other information relevant to customer surveys

If you apply for a job with us via our careers page we may also collect the following information:

  • name
  • contact information including phone number, email and home address
  • any further information you supply to us on your CV or cover letter

What we do with the information we gather

We use your personal information to understand your needs and provide you and other users with a better service, this includes:

  • Recommending new products or service enhancements.
  • We may periodically send promotional emails about new products, special offers or other information which we think you may
    find interesting using the email address which you have provided.
  • We may also use your information to contact you for market research purposes.
  • We may use the information to personalise the website according to your interests.

We also use it for business, regulatory and legal purposes, such as:

  • Dealing with any requests you make.
  • Internal record keeping for customer or recruitment management.
  • Improving our products and services.
  • Getting in touch if we need to tell you about something, like a change to our policies.


How long do we keep your information?

Whenever you give us your personal information we’ll explain how long we’ll hold it for.

We follow these key principles:

  • we only hold your information for as long as we have a valid reason to keep it
  • we think consider the sensitivity and risk of holding data
  • we design our processes to limit the need to hold information over time
  • we may delete your records if we haven’t been in touch in over three years


Processing your information

We have to have a valid reason to use your personal information. It’s called the “lawful basis of processing” when you give us your information we will clearly explain which lawful basis we are using that information for and how you can access your rights.
We will only process your information where we have consent or we have another lawful reason for using it. These reasons include where we:

  • Need to pursue our legitimate interests
  • Need to process the information to carry out an agreement we have with you



The security of your personal information is important to us, we are committed to ensuring that your information is protected. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We make no warranties as it is impossible to guarantee absolute security.


Data location and sharing.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Website behaviour data is collected by Google Analytics (see cookies) we only use the data in aggregated and anonymous views. We only store your data on our systems based in the United Kingdom and our data back ups are fully encrypted.

If you have applied for a job with us and opted in to have your details stored on file we may contact you about future vacancies we think are suitable for you.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. The data from these cookies helps us analyse our webpage traffic and improve our visitors’ experience. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


Complaints Procedure

If you have a complaint or believe that any information we are holding on you is incorrect or incomplete, please contact us. We will deal with your request as a matter of urgency.

Thank you for your trust.